Yale Park Homeowners Association News and Information from the
Yale Park Homeowners Association
Yale Park Homeowners Association

Board and Committee Chairs

President  Jennifer Fowler
Vice-President  Repsie Jamison
Treasurer  Christy Howell
Secretary  Sophie Saks
Beautification  Donna Rouse & Sandra Wright
Civic  Phil Musfeldt
Flag Sponsorship  Phil Musfeldt
Membership/Social  Anne Luke
Welcome Committee  Sandra Wright
Crime Watch Liaison  Howard Maher
Membership Records  Donna Rouse
Publications  Donna Rouse
WebMaster  Richard Klein


AMENDMENT TO BYLAWS
OF
YALE PARK HOMEOWNERS ASSOCIATION, INC.

Adopted May 10,2004
The following changes in the Bylaws of Yale Parke Homeowners Association, Inc. (the "Bylaws") were approved by the members of Yale Park Homeowners Association, Inc. ("YPHA":
  1. Consecutive Terms.  The Bylaws are amended to remove any prohibition against service by any person for consecutive terms and, accordingly, the last sentence of Article IV, Section 1 of the Bylaws is amended and restated as follows:
No person may hold more than one office at a time.
  1. Nominating Committee.  All references to Nominating Committee in the Bylaws are deleted.  Article VIII, Section 1 of the Bylaws is deleted in its entirety.  Article VIII, Section 2 of the Bylaws is amended and restated as follows:
Section 2. Nominations from the Floor.  Nominations for officers of YPHA shall be made from the floor by any voting member, provided that the consent of the nominee shall have been previously secured. The Secretary of the YPHA is authorized to republish the Bylaws in Accordance with these resolutions.

Approved by the members of YPHA at its annual business meeting on May 10, 2004
— Donna Rouse, Secretary

YALE PARK HOMEOWNERS ASSOCIATION, INC.
BY-LAWS

Adopted May 4,1999
ARTICLE I - NAME AND PURPOSE

Section 1 - Name. The name of this organization shall be the Yale Park Homeowners Association, Inc. (YPHA).
Section 2 - Purpose. The purpose of the YPHA shall be to promote all interests for the improvement of this neighborhood, including:
  • Promotion of neighborhood cohesiveness
  • Protection of the residential character of the community
  • Maintenance of a high level of appearance in the neighborhood
  • Promotion of safety in the neighborhood
  • Promotion of neighborhood Crime-Watch programs
  • Sponsorship of social functions
ARTICLE II - MEMBERSHIP

Section 1 - Eligibility. Membership in the Yale Park Homeowners Association is desired for all residents of the area, but is not mandatory. Membership in this Association shall be open to all persons who reside in or own homes in the Yale Park area of Richardson, Dallas County, Texas. The boundaries of this area shall be Plano Road (west), Arapaho Road (south), Jupiter Road (east), and Campbell Road (north).
Section 2 - Types of Membership. Voting membership is open to those area residents who own and/or live in a home within the area described above. Non-residents who own a home in the area as described in section 1 are also eligible for voting membership. Members must be current in their dues to be eligible to vote in meetings.
Section 3 - Member Action. Members are encouraged to attend and participate as private citizens in meetings of governmental committees, commissions, and boards. However, no one may act or speak in the name of YPHA unless authorized to do so in advance by the Board of Directors. Members disagreeing with a YPHA position shall not identify themselves as an Association member if they publicly speak in opposition. No member of the Association may use any information obtained through Association membership for commercial purposes or any other purposes inconsistent with these by-laws.
Section 4 - Definition of Ownership/owner. The term "Ownership" and/or "Owner" shall mean and refer to the record owner (s), or his heir (s), whether one or more persons or entities, of the contract title to any home which is located in, and is part of, the property described in Section 1 of this article, but excluding those having such interest merely as security for the performance of an obligation.
Section 5 - Membership in the Association is transferable and assignable to a new resident occupying a departing members house.

ARTICLE III - BOARD OF DIRECTORS

Section 1 - Number, Manner of Selection, and Term of Office. The Board of Directors shall consist of the four elected Officers of the Yale Park Homeowners Association and nine appointed Directors (four Quadrant leaders and Chairmen of the five permanent committees). The officers shall be elected by the general membership at each annual business meeting, shall serve for a term of one year, and shall take office on June 1. The past President becomes a board member in a non-voting capacity.
Section 2 - Qualifications. Only voting members of YPHA shall serve on the Board of Directors. Only one member of a household at a time shall be an elected officer. If a husband/wife team desire to share an officer position, only one member may vote on board issues.
Section 3 - Vacancies and Removal. Vacancies on the Board may be filled, until the next annual meeting, by majority vote of the remaining members of the Board. Three consecutive absences from the Board meetings may be deemed a resignation. In the event of a death, resignation, or removal of a Director, the appointed Director shall serve for the unexpired term of his predecessor. Any Director may be removed from the Board, with or without cause, by a majority vote by the Board of the Yale Park Homeowners Association.
Section 4 - Powers and Duties. The Board of Directors shall set policy and conduct the business of the Association. The Board shall plan and direct the work necessary to carry out the programs adopted by the membership. The Board shall designate special committees as deemed necessary.
Section 5 - Board Meetings. There shall be at least four regular meetings of the Board of Directors annually. The President may call special meetings of the Board; a special meeting will be called upon the written request of five (5) members of the Board.
Section 6 - Quorum. A majority of the members of the Board of Directors shall constitute a quorum.
Section 7 - Compensation. No Officers or Directors shall receive compensation for any service he or she may render to the Association. However, any Board member may be reimbursed for his actual expenses incurred in the performance of his duties.

ARTICLE IV - OFFICERS

Section 1 - Officers, Election, and Term of Office. The officers of YPHA shall be President, Vice President, Secretary, and Treasurer. Each shall be elected for a term of one year by the general membership at the annual business meeting and shall take office on June 1. No one person may be elected to serve consecutive terms in the same position, nor may he or she hold more than one office at a time.
Section 2 - The President. The President shall preside at all meetings of the Association and at all meetings of the Board of Directors. The President shall be a member of all committees, ex-officio, except for the Nominating Committee. Only the President, or someone designated by the Board, shall speak for the Association.
Section 3 - The Vice President. The Vice President shall fulfill the duties of the President in case of the President's absence or inability to serve, and shall perform such other duties as requested by the President or the Board.
Section 4 - The Secretary. The Secretary shall keep records of the meetings and work of the Association. The Secretary shall take minutes of regular membership meetings and act as Secretary of the Board of Directors. In addition, the secretary will act as Historian to the Association keeping running records of the Association as it develops.
Section 5 - The Treasurer. The Treasurer shall collect all monies due to the Association, keep an accurate record thereof, deposit same in the bank in the name of YPHA, pay all funded bills incurred by the Association, present a report at each Board meeting, at the annual business meeting, and at any time upon request. All checks shall be signed by the Treasurer and the President, or the Treasurer and one other designated person.
Section 6 - Resignation and Removal. Any Officer may be removed from office with or without cause by a majority vote of the members of the YPHA. Any Officer may resign at any time by giving written notice to the Board, the President, or the Secretary. Such resignation shall take effect on the date of receipt of such notice or at any later time specified therein, and unless otherwise specified therein, the acceptance of such shall not be necessary to make it effective.
Section 7 - Vacancies. A vacancy in any office may be filled by appointment by the Board. The Officer appointed to such vacancy may serve for the remainder of the term of the Officer he replaces.

ARTICLE V - DIRECTORS DUTIES AND STANDING COMMITTEE FUNCTIONS

Section 1 - Director's Duties. The nine Directors shall serve as members of the Board of Directors and five shall chair a permanent committee. No one person may serve as chairman of more than one committee at a time.
Section 2 - Civic Committee. This committee shall observe meetings of governmental bodies and alert the Board to items that merit attention by the Association.
Section 3 - Beautification Committee. This committee will sponsor projects for the improvement and beautification of our neighborhood common areas, working closely with city government to coordinate funding.
Section 4 - Social Committee. This committee will recommend and plan social functions. They are also responsible for sending notices of such events and for set-up and removal of equipment.
Section 5 - Membership Committee. This committee shall sponsor an annual membership drive, expand our current membership, and follow up on Association introduction to new residents. The committee shall publish a directory of all association members for Board use which must be updated a minimum of twice annually.
Section 6 - Publications Committee. This committee will publish and distribute a regular newsletter. The Quadrant Leaders and Block Captains throughout the neighborhood will assist the publications committee in information distribution.
Section 7 - Quadrant Leaders. These four Directors shall represent the quadrant in which they live, and serve as a communications link between the membership and the Board. In addition, Block Captains will work with their Quadrant Leader to express concerns and distribute information as necessary.
Section 8 - Committees shall meet as often as necessary to effectively carry out their duties. Such meetings shall be called and chaired by the chairman of that committee.

ARTICLE VI FINANCIAL ADMINISTRATION

Section 1 - Fiscal year. The fiscal year shall be from January 1 to December 31.
Section 2 - Dues. Annual dues shall be $25.00 per household payable to the Yale Park Homeowners Association. A Membership Drive for the purpose of membership renewal and current membership expansion shall be conducted during January and February of each year with the intent to receive all annual dues by March 1 of each year. Dues received after October 31 of each year will apply to the following year and the household will be qualified to vote in the current membership year after dues are received.
Section 3 - Default membership termination. When a member is in default in the payment of the dues for a period of 6 months or more, his or her membership may be terminated by the Board of Directors.
Section 4 - Annual budget. An annual budget shall be prepared by the Board of Directors and published to the membership.
Section 5 - Annual Audit of Books. The Board shall require an audit to be made of the accounts of the Association at the end of each fiscal year. This may be done by committee or by independent accountant, as deemed advisable by the Board.
Section 6 - Books and Records. The books, records, and papers of the Association shall at all times, during reasonable hours, be subjected to the inspection by any voting member of the Yale Park Homeowners Association. The Articles of Incorporation and the By-Laws of the Association shall be available for inspection by any member of the Association.

ARTICLE VII - MEETINGS

Section 1 - General Membership Meetings. There shall be a minimum of one meeting of the general membership each year. The time and place of this meeting shall be determined by the Board of Directors.
Section 2 - Annual Business Meeting. An annual business meeting shall be held between March 1 and May 31 of each year. The exact date and agenda of this meeting shall be determined by the Board of Directors. The purpose of the annual business meeting shall be to:
  1. Elect Officers and members of the Nominating Committee.
  2. Transact such other business as may properly come before it.
Section 3 - Quorum. Fifteen percent of the paid voting membership shall constitute a quorum at the annual business meeting of the YPHA.
Section 4 - Special Meetings. Special meetings of the membership may be called at any time by the President or by the Board of Directors, or upon written request of fifteen percent (15%) of the members who are entitled to vote.
Section 5 - Notice of Meetings. Written notice of each meeting of the membership shall be given by, or at the direction of the Secretary or person authorized to call the meeting, by delivering a copy of such notice and proposed agenda at least seven (7) days before such meeting to each member of household entitled to vote thereat, addressed to the member's address last appearing on the books of the Association, or supplied by such member to the Association for the purpose of notice. Such notice shall specify the place, day, and hour of the meeting, purpose of the meeting, and an agenda if appropriate.

ARTICLE VIII - NOMINATIONS, ELECTIONS, AND VOTES

Section 1 - Nominating Committee. The Nominating Committee shall consist of five members, two of whom shall be members of the Board of Directors, excluding the President. The Chairman and the two members who are not on the Board shall be elected at the annual business meeting. Nominations for these three offices shall be elected at the annual business meeting. Nominations for these three offices shall be made by the current Nominating Committee. The two members selected from the Board shall be appointed by December 1. Any vacancy on the Nominating Committee shall be filled by the Board. Suggestions for nominations for Officers and Directors may be sent to this committee by any voting member.
Section 2 - Report of the Nominating Committee and Nomination from the Floor. The report of the Nominating Committee of its single slate of nominations for Officers and the three members of the succeeding Nominating Committee shall be sent to all members one month before the date of the annual business meeting. Immediately following the presentation of this report at the annual business meeting, nominations may be made from the floor by any voting member, provided that the consent of the nominee shall have been previously secured.
Section 3 - Elections. The election shall be by ballot, provided that when there is but one nominee for each office, it may be moved to elect by acclamation. A majority of those qualified to vote and voting shall constitute an election.
Section 4 - Number of Votes per Household. One vote per household except where absentee landlord is also a paid member for that address. Absentee or proxy voting shall not be permitted.

ARTICLE IX - PARLIAMENTARY AUTHORITY

Section 1 - Parliamentary Rules. The rules contained in Robert's Rules of Order, Newly Revised, shall govern the Association in all cases to which they apply, and in which they are consistent with the By-Laws of the Association.
Section 2 - Parliamentarian. A Parliamentarian may be appointed as needed for any meeting, but especially for the annual business meeting.

ARTICLE X - AMENDMENTS

Section 1 - These By-Laws may be amended at a Regular, Special, or Annual Meeting of the members, by a two-thirds majority of a quorum of voting members present in person, providing that the amendments are submitted to the Board and to the membership at least thirty days before the date of the said meeting.
Section 2 - In case of any conflict between the Articles of Incorporation and these By-Laws, the Articles shall control.

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